ARTICLE 2.      EMPLOYMENT                                        EFFECTIVE DATE:  05/04/98
RULE 206.         CERTIFICATION AND                           REVISED DATE:
                            SELECTION OF ELIGIBLES

A.    CERTIFICATION: Certification is the designation of top candidates after examination to the 
        Division Head or their representatives for placement consideration in a probationary capacity.

B.    REQUEST FOR CERTIFICATION OF ELIGIBLES: Division Heads shall request certification 
        of eligibles to fill vacant positions in the Judicial service by submitting a request Court Administrator.

C.    PROVIDING ELIGIBLES:

        1.    If the position is to be filled through either Public or Internal advertising, the Court Administrator 
               shall certify from the appropriate register the top six names, based on examination results, for 
               consideration, or any lesser number of eligibles if less than six (6) names are contained on the 
               register.

        2.    For a Public/Internal advertisement, the Court Administrator shall certify the top four (4) names, 
               as available, from the public advertising and the top four (4) names, as available, from the internal 
               advertising for the Division Head or representative to consider.

        3.    Any certification for one (1) vacancy which contains at least three (3) names shall constitute a 
               complete certification. If less than three (3) names are available for certification, those available 
               may be certified with the concurrence of the hiring division.

        4.    Upon submittal of a certificate of eligibles to a hiring division, if the said hiring division requests 
               additional names from a hiring register, the hiring division must provide written, job-related 
               justification for refusal to consider those names initially submitted before additional eligibles are 
               provided.

        5.    When the division plans to fill more than one position of the same classification in the same work 
               unit, the number of names certified shall be increased by one (1) name for each additional position 
               if such are available.

        6.    When the scores of two (2) or more eligibles are tied, the names of all tied candidates shall be 
               referred to the hiring division. The hiring division may break the tie by any appropriate means.

D.    AVAILABILITY OF ELIGIBLES: Eligibles shall be certified on the basis of indicated availability 
        for employment consideration. It shall be the responsibility of the eligible to notify the Court 
        Administrator in writing of any change affecting availability for appointment.

E.    SELECTIVE CERTIFICATION: The Court Administrator may make a selective certification of 
        eligibles to a Division Head from the appropriate register(s) when the vacant position requires 
        specialized knowledge, experience, background or qualification or when so doing will better meet 
        the needs of any given vacancy within the particular classification or within a particular geographic area.

F.    DURATION OF CERTIFICATION:

        1.    The life of a Certificate of Eligibles during which action may be taken shall be fixed by the Court 
                Administrator giving consideration to the area, type of position and other factors, but generally 
                will not exceed six (6) months from date of issue. Extensions may be granted by the Court 
                Administrator.

        2.    A change in a register shall not affect the content of an existing Certificate of Eligibles.

G.    SELECTION OF ELIGIBLES:

        1.    A Division Head may select any candidate for reinstatement or transfer to fill the position provided 
                the candidate selected meets the requirements and qualifications for the position.

        2.    If the Division Head does not select a reinstatement or transfer candidate, he or she must interview 
               a minimum of three candidates, if available, before making a selection, except as provided in Rule 
               206(G)(3) below. These candidates may include any combination of reinstatement, transfer or 
               competitive candidates. For multiple vacancies, the Division Head must interview one additional 
               candidate for each additional vacancy.

        3.    The Division Head may select the single candidate with the highest rating directly from the register 
               without certification upon prior approval of the Court Administrator.

        4.    The Division Head shall check references or provide for the checking of references, and investigate 
               the candidate's education and work history. If the results of these checks and investigations indicate 
               the falsification of material fact on the application or unsuitability for employment for any other 
               reason, the Division Head shall so inform the Court Administrator in writing.

H.    CONFIDENTIALITY OF RECORDS: The Court Administrator shall maintain the confidentiality of 
        certification records.

I.     MANIFEST ERROR: After appropriate review, the Court Administrator may, upon approval of the 
        Presiding Judge, approve an adjustment to the status of an eligible to rectify a manifest error. Such 
        adjustments shall not, however, invalidate any certification already made.